What is a Promotion Letter?

A promotion letter is an official letter written by an employer in an organisation to the employee who has just been promoted to a higher position containing the information about Promotion and New Position. The letter is usually drafted by an HR manager or representative. 

These Promotion letters work as a formal method of communication between an organisation and the employee receiving a promotion. A good promotion letter basically  includes below given details

• A congratulatory statement
• The official announcement of the promotion
• Essential qualities of the employee that contributed to his/her promotion
• New responsibilities and challenges
• The employee’s new position in the organisation’s hierarchy (Under whom they will work and whom to report)
• What is expected from them by the management
• New salary structure and additional perks and benefits (might also be informed through a separate appointment letter)
• Expected start date and terms of employment

Example of Promotion Letter

From,

Monica McHale,

Director of Human Resources,

At Morgan and Morgan,

Orlando, FL, USA

Date: 15 January 2022

To, William 

At Morgan and Morgan,

Orlando, FL, USA

        Subject: Promotion Letter for the post of Assistant Director of  Communication.

Mr. William,

After a significant amount of consideration, I'm happy to share with you that the hiring committee selected you for the position of assistant director of communications. Your promotion goes into effect on Tuesday, January 18, 2022. The annual salary for this role is $67,500 per year and your payment is on a biweekly basis. As we discussed previously, an annual performance and salary review takes place six months after starting your new role rather than at our standard yearly interval so you can have the opportunity to renegotiate your terms after gaining a better understanding of your role.

You can have access to the same employer-sponsored benefits you have through your current position. In addition, as an assistant director, various perks are available, including 20 additional hours of paid time off (PTO), stock options, a parking pass and a new office adjacent to the executive suite. Your supervisor for this role is Hanna Longfellow, director of communications, with whom you're likely already familiar. She's looking forward to meeting with you soon to discuss your new role and transition over the next few months.

Congratulations on your new position and advancement. Please let me know if you have questions regarding the details outlined in this letter or if you would like to request additional information from me.

Yours Sincerely,

Monica McHale

(Director, Human Resources)